How do you centralise the photos from a company offsite?
Create an event gallery reachable through a QR code: attendees add their photos from their phone, with no app and no account. Photos are centralised in real time, sorted automatically and hosted in the European Union, with documented GDPR compliance (consent, retention period, deletion).
For the step-by-step method, read our guide on centralising offsite photos without involving IT and our other offsite and corporate articles.
The problems you already know
Photos everywhere
Photos end up on WhatsApp, in emails, on USB sticks. Impossible to find three months later.
Time wasted
Someone spends hours chasing colleagues for their photos after every single event.
No control
No handle on who shares what, and no GDPR compliance on photos of your employees.
The Evokly solution for companies
One platform to collect, organise and share the media from all your internal events.
QR code on site
Display a QR code at your event. Employees scan and upload their photos in 10 seconds, with no app.
AI facial recognition
Each attendee finds their own photos in 2 seconds thanks to our AI. No more scrolling through hundreds of shots.
Secure private galleries
Access via a secure link, password protected if needed. Only authorised attendees see the photos.
Reports & analytics
Measure engagement at your events: participation rate, photo count, highlights. Ideal for justifying ROI.
Guaranteed GDPR compliance
DPA available on request, EU hosting, facial recognition with explicit consent, transparent retention periods.
See our compliance page →The right plan for your company
From one-off to unlimited subscription, depending on your event volume.
Frequently asked questions
How does GDPR compliance work?
Data hosted in the EU, DPA provided free of charge, facial recognition only with explicit consent. Photos are deleted automatically once the chosen retention period ends.
Can we customise it with our brand?
Yes, full white-label is included from the Pro plan onwards: your logo, your colours, your branded emails. Attendees see your brand, not Evokly.
How many attendees can contribute?
Unlimited on every paid plan. The free Discover plan is capped at 10 contributors.
How long are the photos kept?
From 15 days (free plan) to 24 months (Enterprise). You can download every photo at any time.
Last updated: July 2026